From cmmorris at fedora-commons.org  Mon Dec  3 11:42:38 2012
From: cmmorris at fedora-commons.org (Carol Minton Morris)
Date: Mon, 3 Dec 2012 11:42:38 -0500
Subject: [Rdap] NEWS RELEASE: Call for Proposals and Registration
 Information for Open Repositories 2013
In-Reply-To: <CAKX24fpN2srNHXaj0FdT8_frMOXc1+ZBnUZhy5E=n4gfX22Zwg@mail.gmail.com>
References: <CAKX24fpN2srNHXaj0FdT8_frMOXc1+ZBnUZhy5E=n4gfX22Zwg@mail.gmail.com>
Message-ID: <CAKX24fqzaeEHxcq=EdizGA01ROK+NqON2bVxKTwHjvy2r4UHPw@mail.gmail.com>

*FOR IMMEDIATE RELEASE*

Dec. 3, 2012
Contacts: Jon Dunn <jwd at iu.edu>, Sarah Shreeves <sshreeve at illinois.edu>,
Mark Leggott <mleggott at upei.ca>

Read the CFP online: http://or2013.net/cfp


*Open Repositories 2013: Registration Open and Call for Proposals*****

** **

This year?s Open Repositories Conference <http://or2013.net/> takes place
in Charlottetown, Prince Edward Island, Canada between Monday, July 8 and
Friday, July 12.****

** **

Registration is now open at http://or2013.net/registration - register early
and reserve your accommodation<http://or2013.net/content/loc/accommodations> as
soon as you can!

** **

We invite you to contribute to the conference program.****

** **

This year?s conference theme is Use, Reuse, Reproduce. One of the most
important roles of repositories is to enable greater use and reuse of their
contents? whether those contents are library collections, scholarly
articles, research data, or software?and metadata. The notion of use and
reuse can be extended to repository infrastructure as well. Many
repositories are based on open source software that can be freely reused
and adapted to serve local needs; other efforts are also emerging both in
conjunction with and outside traditional repository platforms to encourage
discipline or community specific reuse and sharing of software, services,
and infrastructure. In addition there is a growing interest and need to
document and share the code and workflows used to produce research results
- particularly in computationally intensive fields - in order to promote
reproducible research.****

** **

*Some specific areas of interest for OR2013 are:*****

** **

? Effective re-use of content--particularly research data--enabled by
embedded repository tools and services****

? Effective re-use of software, services, and infrastructure to support
repository development****

? Facilitation of reproducible research through access to data, workflows,
and code****

? Services making use of repository metadata****

? Focused, disciplinary or community-based software, services, and
infrastructure for use and reuse of content****

? Integration of data, including linked data, and external services with
repositories to provide solutions to specific domains****

? Added-value services for repositories****

? Long-term preservation of repositories and their contents****

? Role and impact of repositories in the research ecosystem****

** **

The aim of the Open Repositories Conference is to bring those responsible
for the development, implementation and management of digital repositories
together with stakeholders, such as researchers, librarians, publishers and
others, to address theoretical, practical, and strategic issues across the
entire lifecycle of information, from the creation and management of
digital content, to enabling use, re-use, and interconnection of
information, and ensuring long-term preservation and archiving. The current
economic climate dictates that repositories operate across administrative
and disciplinary boundaries and to interact with distributed computational
services and social communities.****

** **

Submissions can take the form of proposals for presentations, panels,
posters, demonstrations, and workshops. We will consider any submission
that seems to us sufficiently original and repository-related to merit
attention at this event, but we?ll give preference to submissions that
address our primary theme. In some cases, papers submitted to the general
conference may be referred to user groups if appropriate.****

** **

*Key dates and contacts*****

** **

- 22 February 2013: Deadline for submissions****

- 12 April 2013: Submitters notified of acceptance to general conference****

- 19 April 2013: Submitters notified of acceptance to user groups****

- 8-12 July 2013: OR2013 conference:****

                                - 8 July 2013: Pre-conference workshops****

                                - 9-11 July 2013: General Conference****

                                - 11-12 July 2013: DSpace, EPrints, and
Fedora user group meetings****

** **

*Submission process*****

** **

*Conference Papers and Panels*****

We welcome two- to four-page proposals for presentations or panels that
deal with organizational, theoretical, practical, or administrative issues
of digital repositories and repository services that are not specific to a
particular technical platform. Abstracts of accepted papers will be made
available through the conference?s web site, and later they and associated
materials will be made available in a repository intended for current and
future OR content. In general, sessions are an hour and a half long with
three papers per session; panels may take an entire session. Relevant
papers unsuccessful in the main track will automatically be considered for
inclusion, as appropriate, as a User Group presentation.****

** **

*User Group Presentations*****

One to two-page proposals for presentations or panels that focus on use of
one of the major repository platforms (EPrints, DSpace and Fedora) are
invited from developers, researchers, repository managers, administrators
and practitioners describing novel experiences or developments in the
construction and use of repositories involving issues specific to these
technical platforms.****

** **

*24x7 Presentation Proposals*****

We welcome one- to two-page proposals for 7 minute presentations comprising
no more than 24 slides. Similar to Pecha Kuchas or Lightning Talks, these
24x7 presentations will be grouped into blocks based on conference themes,
with each block followed by a moderated discussion / question and answer
session involving the audience and whole block of presenters. This forum
will provide conference goers with a fast-paced survey of like work across
many institutions, and presenters the chance to disseminate their work in
more depth and context than a traditional poster.****

** **

*Posters and Demos*****

We invite developers, researchers, repository managers, administrators and
practitioners to submit one-page proposals for posters and demonstrations.
Posters provide an opportunity to present work that isn?t appropriate for a
paper; you?ll have the chance to do a 60-second pitch for your poster or
demo during a plenary session at the conference.****

** **

*Workshops and Tutorials*****

One- to two-page proposals for Workshops and Tutorials addressing
theoretical or practical issues around digital repositories are welcomed.
Workshops and tutorials will take place on the Monday before the
conference. Please address the following in your proposal:****

** **

? The subject of the event and what knowledge you intend to convey****

? Length of session (e.g., 1-hour, 2-hour? half a day? whole day?)****

? How many attendees you plan to accommodate****

? Technology and facility requirements****

? Any other supplies or support required****

? A brief statement on the learning outcomes from the session****

? Anything else you believe is pertinent to carrying out the session****

** **

*Developer Challenge*****


Each year a significant proportion of the delegates at Open Repositories
are software developers who work on repository software or related
services, and once again OR2013 will feature a Developer Challenge. An
announcement will be made in the future with more details on the Challenge.
Developers are also encouraged to make submissions to the other
tracks--including posters, demonstrations, and 24x7 presentations--to
present on recently completed work and works-in-progress.****

** **

If you have any requests that fall outside of the call, such as satellite
meetings, please contact the local conference chair, Mark Leggott,
University of Prince Edward Island, at mleggott at upei.ca.****

** **

PLEASE submit your paper, poster, demo or workshop proposal through the
conference system. PDF format is preferred. Please include presentation
title, authors? names and affiliations in the submission. The conference
system will be linked from the conference web site (http://or2013.net/) and
will be available for submissions in mid-December 2012.****

** **

Program Co-Chairs:****

Jon W. Dunn, Indiana University Bloomington, jwd at iu.edu****

Sarah L. Shreeves, University of Illinois Urbana-Champaign,
sshreeve at illinois.edu

-- 
Carol Minton Morris
DuraSpace
Director of Marketing and Communications
cmmorris at DuraSpace.org
Skype: carolmintonmorris
607 592-3135
Twitter at DuraSpace <http://twitter.com/duraspace>
Twitter at DuraCloud <http://twitter.com/duracloud>
http://DuraSpace.org
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From jrcarlso at purdue.edu  Fri Dec  7 09:06:19 2012
From: jrcarlso at purdue.edu (Carlson, Jacob R)
Date: Fri, 7 Dec 2012 14:06:19 +0000
Subject: [Rdap] Announcing the Data Curation Profiles Directory
Message-ID: <7850A552F2F3564DAC85904AC1FF4D63071CB95F@WPVEXCMBX04.purdue.lcl>

Purdue University Libraries is pleased to announce the launch of Data Curation Profiles Directory<http://docs.lib.purdue.edu/dcp/>, a new serial publication edited by Jacob Carlson & D. Scott Brandt.
Data Curation Profiles (DCP) are in-depth publications which provide detailed descriptions of research data sets and collections. The DCP, and the associated Toolkit <http://datacurationprofiles.org/download> which provides instructions and advice on composing them, are the results of research funded by the Institute of Museum and Library Services (IMLS).
Working with Purdue University Libraries Scholarly Publishing Services, the Data Curation Profiles Directory provides a suite of services to support publication, including: assigning a DOI and citation for each published DCP, improved visibility for Profiles through inclusion in indexing and discovery tools, and a commitment to the preservation of DCPs through CLOCKSS and Portico.
Contributors include authors from Cornell University, Purdue University, University of California San Diego, University of Hawaii, University of Illinois Urbana-Champaign, University of Michigan, University of South Florida, and University of Tennessee Knoxville. Information on publishing a Data Curation Profile can be found on the Guidelines for Authors<http://docs.lib.purdue.edu/dcp/guidelines.html> page.
James L. Mullins, Dean of Libraries and Esther Ellis Norton Professor notes that, "The Data Curation Profiles demonstrate Purdue Libraries' research commitment to furthering the role of librarians' involvement in understanding research data management and curation, and the Data Curation Profiles Directory is a significant advancement in supporting their publication and dissemination."
The DCP evolved out of research conducted by the Purdue University Libraries and its Distributed Data Curation Center, in conjunction with the Graduate School of Library and Information Science at the University Illinois, Urbana-Champaign, in 2007-2009. The Toolkit was developed and promoted by the Purdue University Libraries through additional funding by IMLS. The Data Curation Profiles Directory is supported by Purdue University Libraries and the Purdue University Press.
Please send your feedback on the Data Curation Profiles Directory, and any questions you may have about composing and publishing Data Curation Profiles, to jrcarlso at purdue.edu<mailto:jrcarlso at purdue.edu>.

----------------------
Jake Carlson
Associate Professor of Library Science
Data Services Specialist
Purdue University Libraries
504 W. State St. - STEW 279E
West Lafayette, IN 47907

Ph: (765) 494-6665
http://blogs.lib.purdue.edu/jcarlson/

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From skonkiel at indiana.edu  Thu Dec 13 11:56:12 2012
From: skonkiel at indiana.edu (Konkiel, Stacy Rose)
Date: Thu, 13 Dec 2012 16:56:12 +0000
Subject: [Rdap] REMINDER - Call for Poster & Lightning Talks: RDAP13 (Due
	Dec. 15th)
Message-ID: <94D6DEA28A662B43A1AA80EF50E4F62301261F82@IU-MSSG-MBX110.ads.iu.edu>

(Please excuse cross-posting)

Call for Posters and Lightning Talks
ASIS&T Research Data Access and Preservation Summit<http://www.asis.org/rdap/> (RDAP13)
April 4-5, 2013
Baltimore Marriott Waterfront<http://www.marriott.com/hotels/travel/bwiwf-baltimore-marriott-waterfront/> Baltimore, Maryland, USA
Website: http://www.asis.org/rdap/

RDAP13, the fourth annual Research Data Access and Preservation Summit, takes place April 4-5, 2013 in Baltimore, MD.

We are currently accepting proposals (max. 300 words) for interactive posters and lightning talks. Themes for RDAP13 were selected by this year's planning committee with input from previous years' attendees and RDAP community members.

  *   Institutional approaches/IRs and domain repositories
  *   Data citation and altmetrics
  *   Global scientific data infrastructure
  *   Linked data and metadata
  *   Data use and reuse-sharing and open data success stories

Submit your 300 word max summary for Interactive Posters Session and Lightning Talks by December 15, 2012. Accepted posters and lightning talks will be notified by Jan. 15, 2013.

RDAP '13 Submission Site: http://www.softconf.com/asis/RDAP-13/cgi-bin/scmd.cgi?scmd=basicSubmit

View previous RDAP presentations and posters on our Slideshare<http://www.slideshare.net/asist_org/tag/rdap12> site. Links to previous Summits' programs, videos and articles in the ASIS&T Bulletin are available on our RDAP Resources<http://www.asis.org/rdap/rdap-resources/> page.

For questions, contact rdapinfo at asis.org<mailto:rdapinfo at asis.org>. We look forward to hearing from you!

Thank you,

Jordan Andrade
Stacy Konkiel
RDAP13 Chairs
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From juli.hinz at utah.edu  Thu Dec 13 12:14:52 2012
From: juli.hinz at utah.edu (Juli Hinz)
Date: Thu, 13 Dec 2012 17:14:52 +0000
Subject: [Rdap] REMINDER - Call for Poster & Lightning Talks: RDAP13
 (Due	Dec. 15th)
In-Reply-To: <94D6DEA28A662B43A1AA80EF50E4F62301261F82@IU-MSSG-MBX110.ads.iu.edu>
References: <94D6DEA28A662B43A1AA80EF50E4F62301261F82@IU-MSSG-MBX110.ads.iu.edu>
Message-ID: <8diinqisfwqey61h87pctqg7.1355418893206@email.android.com>

Hello, Please remove my name from this list.  Thank you.
juli.hinz at utah.edu<mailto:juli.hinz at utah.edu>


Sent from my Verizon Wireless 4G LTE DROID


"Konkiel, Stacy Rose" <skonkiel at indiana.edu> wrote:

(Please excuse cross-posting)

Call for Posters and Lightning Talks
ASIS&T Research Data Access and Preservation Summit<http://www.asis.org/rdap/> (RDAP13)
April 4-5, 2013
Baltimore Marriott Waterfront<http://www.marriott.com/hotels/travel/bwiwf-baltimore-marriott-waterfront/> Baltimore, Maryland, USA
Website: http://www.asis.org/rdap/

RDAP13, the fourth annual Research Data Access and Preservation Summit, takes place April 4-5, 2013 in Baltimore, MD.

We are currently accepting proposals (max. 300 words) for interactive posters and lightning talks. Themes for RDAP13 were selected by this year?s planning committee with input from previous years? attendees and RDAP community members.

  *   Institutional approaches/IRs and domain repositories
  *   Data citation and altmetrics
  *   Global scientific data infrastructure
  *   Linked data and metadata
  *   Data use and reuse?sharing and open data success stories

Submit your 300 word max summary for Interactive Posters Session and Lightning Talks by December 15, 2012. Accepted posters and lightning talks will be notified by Jan. 15, 2013.

RDAP ?13 Submission Site: http://www.softconf.com/asis/RDAP-13/cgi-bin/scmd.cgi?scmd=basicSubmit

View previous RDAP presentations and posters on our Slideshare<http://www.slideshare.net/asist_org/tag/rdap12> site. Links to previous Summits? programs, videos and articles in the ASIS&T Bulletin are available on our RDAP Resources<http://www.asis.org/rdap/rdap-resources/> page.

For questions, contact rdapinfo at asis.org<mailto:rdapinfo at asis.org>. We look forward to hearing from you!

Thank you,

Jordan Andrade
Stacy Konkiel
RDAP13 Chairs
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From kborne at gmu.edu  Fri Dec 14 17:19:17 2012
From: kborne at gmu.edu (Kirk D Borne)
Date: Fri, 14 Dec 2012 17:19:17 -0500
Subject: [Rdap] Top seven predictions for the future of research
Message-ID: <f8899dc418aaf.50cb5f95@gmu.edu>

This is an intersting list:

Top seven predictions for the future of research ...
http://www.jisc.ac.uk/inform/inform35/7Predictions.html
#7 on the list is "Researchers as data managers".
Great!  But #2, #4, #5, and #6 also resonate strongly,
while #1 and #3 are all about data and information too!

- Kirk

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From kborne at gmu.edu  Fri Dec 14 17:21:57 2012
From: kborne at gmu.edu (Kirk D Borne)
Date: Fri, 14 Dec 2012 17:21:57 -0500
Subject: [Rdap] Top seven predictions for the future of research
Message-ID: <f719a6f51c4f9.50cb6035@gmu.edu>

This is an interesting list:

Top seven predictions for the future of research  ...
http://www.jisc.ac.uk/inform/inform35/7Predictions.html

#7 on the list is "Researchers as data managers".
Great!  But #2, #4, #5, and #6 also resonate strongly,
while #1 and #3 are all about data and information too!

- Kirk
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From cmmorris at fedora-commons.org  Mon Dec 17 10:19:05 2012
From: cmmorris at fedora-commons.org (Carol Minton Morris)
Date: Mon, 17 Dec 2012 10:19:05 -0500
Subject: [Rdap] NEWS RELEASE: Rich Features and Services in DSpace 3.0
In-Reply-To: <CAKX24fqiMrYf5Lk92go67PKPBDxL5fPdrP8-B2kounARf5Wwjw@mail.gmail.com>
References: <CAKX24fqiMrYf5Lk92go67PKPBDxL5fPdrP8-B2kounARf5Wwjw@mail.gmail.com>
Message-ID: <CAKX24foe8vdoV1637UMmiAy5oL16BVoF2pXzfYEciZ+ueHa8NA@mail.gmail.com>

*FOR IMMEDIATE RELEASE*
Dec. 17, 2012
Contact: Carol Minton Morris <cmmorris at duraspace.org>
Read it online: bit.ly/TrcpJq  <http://bit.ly/TrcpJq>

*NOW AVAILABLE: Rich Features and Services in DSpace 3.0*
*Try the new DSpace 3.0 today!*

The new release of DSpace 3.0 provides users with a rich set of mix and
match community-developed features and services to further engage and
support DSpace repositories worldwide. Each feature is designed to be
turned on or off to ensure that your DSpace is configured in the way that
works best for your institution.

The re-written Open Archives Initiative Protocol for Metadata Harvesting
(OAI-PMH) interface features increased performance and now includes full
Driver and Open-AIRE compatibility. Item Level Versioning, which is
disabled by default, allows you to retain a history of all changes to
items. Discovery Search now features snippets and hit highlighting in
search results to make it simple for users to quickly locate repository
resources. The DSpace Statistcs engine (based on Solr) includes workflow
and search statistics to go along with existing usage statistics.  DSpace
batch import now supports importing metadata from a variety of standard
bibliographic formats, including Endnote, BibTeX, RIS and CSV.  You may now
limit access to files and/or metadata to specific groups of users over a
period of time with Advanced Embargo Settings.
DSpace 3.0 also contains a beta version of a Mobile Theme for XMLUI using
HTML5, JS and JQuery Mobile. As user touch points and channels to digital
resources in repositories continue to fragment, this innovative feature
offers DSpace repository managers an interface for smartphones and tablets
that will support development of mobile applications and mobile sites.

*Download DSpace 3.0:*
? SourceForge: https://sourceforge.net/projects/dspace/files/
? GitHub: https://github.com/DSpace/DSpace/  (see the "dspace-3.0" tag)

*DSpace 3.0 Release Notes:*
? DSpace Release 3.0
Notes<https://wiki.duraspace.org/display/DSPACE/DSpace+Release+3.0+Notes>

*Give DSpace 3.0 a try here:*
? http://demo.dspace.org/

DSPACE 3.0 FEATURES AND IMPROVEMENTS

? Completely rewritten OAI-PMH interface
? Improvements to Solr-based Statistics
? Batch import for bibliographic formats
? Controlled Vocabulary support for XMLUI
? Google Analytics support for JSPUI
? More secure password storage
? Enhancements to Discovery Search & Browse
? Item Level Versioning for XMLUI
? Advanced Embargo options for XMLUI
? Mobile Theme for XMLUI (beta)
? Type-based submissions (show or hide submission fields based on type of
content)
? ElasticSearch-based Usage Statistics (alternative to Solr Statistics)
? Improvements to LDAP authentication

3.0 DOCUMENTATION

The DSpace 3.0 documentation is available online at:
https://wiki.duraspace.org/display/DSDOC3x/

A PDF copy of the documentation is still distributed with the software.
In addition, it can also be downloaded from:
http://www.dspace.org/latest-release/

3.0 ACKNOWLEDGMENTS

The DSpace application would not exist without the hard work and support of
the community. Thank you to the many developers who have worked very hard
to deliver all the new features and improvements. Also thanks to the users
who provided input and feedback on the development, as well those who
participated in the testathons.

A detailed listing of all known people/institutions who contributed
directly to DSpace 3.0 is available in the Preface of the DSpace
Documentation: https://wiki.duraspace.org/display/DSDOC3x/Preface.

ABOUT THE DURASPACE ORGANIZATION

DuraSpace is an independent 501(c)(3) not-for-profit organization founded
in 2009 when the Fedora Commons organization and the DSpace Foundation, two
of the largest providers of open source repository software, joined to
pursue a common mission to preserve our shared scholarly, scientific and
cultural record. The DuraSpace community includes more than 1,500 worldwide
institutions that use DSpace or Fedora open source repository software to
provide durable access to documents, imagery and media. More information at
DuraSpace.org.

-- 
Carol Minton Morris
DuraSpace
Director of Marketing and Communications
cmmorris at DuraSpace.org
Skype: carolmintonmorris
607 592-3135
Twitter at DuraSpace <http://twitter.com/duraspace>
Twitter at DuraCloud <http://twitter.com/duracloud>
http://DuraSpace.org
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From skonkiel at indiana.edu  Wed Dec 19 11:50:46 2012
From: skonkiel at indiana.edu (Konkiel, Stacy Rose)
Date: Wed, 19 Dec 2012 16:50:46 +0000
Subject: [Rdap] Standards for digital evidentiary data
Message-ID: <94D6DEA28A662B43A1AA80EF50E4F6230126E441@IU-MSSG-MBX110.ads.iu.edu>

Hello all,

I'd like to tap our collective expertise to see if I can find an answer to the following question: What kind of standards exist for maintaining digital evidentiary data? Is there anything like HIPAA for such data?

Context: a campus police department is interested in using one of our high-capacity storage systems to store digital video files of traffic stops, etc. We have an excellent, high-capacity, tape storage system at IU that is used currently only for long-term research data storage. Current restrictions on the types of content we'll store are a) no government classified data and b) no clinical records (copies are fine, but no primary documents, as they don't want the liability in the event that the servers are down for maintenance).

So far, my searching has only returned information about digital forensics-not exactly what I'm looking for.

Any guidance you could offer would be greatly appreciated.


Thanks!
Stacy Konkiel
E-Science Librarian
skonkiel at indiana.edu<mailto:skonkiel at indiana.edu>
http://scholarworks.iu.edu/data/
Indiana University Bloomington Libraries
Wells Library E159 Bloomington, IN  47405
(812) 856-5295

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From Mark.Conrad at nara.gov  Wed Dec 19 12:34:03 2012
From: Mark.Conrad at nara.gov (Mark Conrad)
Date: Wed, 19 Dec 2012 12:34:03 -0500
Subject: [Rdap] Standards for digital evidentiary data
In-Reply-To: <94D6DEA28A662B43A1AA80EF50E4F6230126E441@IU-MSSG-MBX110.ads.iu.edu>
References: <94D6DEA28A662B43A1AA80EF50E4F6230126E441@IU-MSSG-MBX110.ads.iu.edu>
Message-ID: <50D1B43B0200009700033D8C@gwiaa.nara.gov>

The first questions would be which records laws and regulations apply to
these records/what court(s) would have jurisdiction? For example in some
states the records of state institutions of higher education are
considered state records and subject to that state's records laws. If
the videos contain images of IU students, FERPA may come into play. Most
importantly the rules of procedure and evidence of the cognizant
court(s) should be consulted. The University Archivist and/or the
General Counsel, or someone on their staffs may be able to help you
determine what rules would apply to these records.
 
The current Federal Rules of Civil Procedure, Criminal Procedure, and
Evidence can be found here:
 
http://www.uscourts.gov/RulesAndPolicies/rules/current-rules.aspx
 
Hope this helps.
 
Mark

 
Mark Conrad
NARA Information Services/Applied Research
IXA
The National Archives and Records Administration
Erma Ora Byrd Conference and Learning Center
Building 494 Second Floor
610 State Route 956
Rocket Center, WV  26726

Phone: 304-726-7820
Fax: 304-726-7802
Email: mark.conrad at nara.gov 
http://www.facebook.com/NARACAST
http://www.archives.gov/applied-research/ (
http://www.archives.gov/ncast/ )
Twitter: @lmc1990
>>> "Konkiel, Stacy Rose" <skonkiel at indiana.edu> 12/19/2012 11:50 AM
>>>

Hello all,
 
I?d like to tap our collective expertise to see if I can find an answer
to the following question: What kind of standards exist for maintaining
digital evidentiary data? Is there anything like HIPAA for such data?
 
Context: a campus police department is interested in using one of our
high-capacity storage systems to store digital video files of traffic
stops, etc. We have an excellent, high-capacity, tape storage system at
IU that is used currently only for long-term research data storage.
Current restrictions on the types of content we?ll store are a) no
government classified data and b) no clinical records (copies are fine,
but no primary documents, as they don?t want the liability in the event
that the servers are down for maintenance).
 
So far, my searching has only returned information about digital
forensics?not exactly what I?m looking for.
 
Any guidance you could offer would be greatly appreciated.
 
 
Thanks!
Stacy Konkiel
E-Science Librarian
skonkiel at indiana.edu
http://scholarworks.iu.edu/data/
Indiana University Bloomington Libraries 
Wells Library E159 Bloomington, IN  47405
(812) 856-5295
 
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From Mark.Conrad at nara.gov  Wed Dec 19 12:34:03 2012
From: Mark.Conrad at nara.gov (Mark Conrad)
Date: Wed, 19 Dec 2012 12:34:03 -0500
Subject: [Rdap] Standards for digital evidentiary data
In-Reply-To: <94D6DEA28A662B43A1AA80EF50E4F6230126E441@IU-MSSG-MBX110.ads.iu.edu>
References: <94D6DEA28A662B43A1AA80EF50E4F6230126E441@IU-MSSG-MBX110.ads.iu.edu>
Message-ID: <50D1B43B0200009700033D8C@gwiaa.nara.gov>

The first questions would be which records laws and regulations apply to
these records/what court(s) would have jurisdiction? For example in some
states the records of state institutions of higher education are
considered state records and subject to that state's records laws. If
the videos contain images of IU students, FERPA may come into play. Most
importantly the rules of procedure and evidence of the cognizant
court(s) should be consulted. The University Archivist and/or the
General Counsel, or someone on their staffs may be able to help you
determine what rules would apply to these records.
 
The current Federal Rules of Civil Procedure, Criminal Procedure, and
Evidence can be found here:
 
http://www.uscourts.gov/RulesAndPolicies/rules/current-rules.aspx
 
Hope this helps.
 
Mark

 
Mark Conrad
NARA Information Services/Applied Research
IXA
The National Archives and Records Administration
Erma Ora Byrd Conference and Learning Center
Building 494 Second Floor
610 State Route 956
Rocket Center, WV  26726

Phone: 304-726-7820
Fax: 304-726-7802
Email: mark.conrad at nara.gov 
http://www.facebook.com/NARACAST
http://www.archives.gov/applied-research/ (
http://www.archives.gov/ncast/ )
Twitter: @lmc1990
>>> "Konkiel, Stacy Rose" <skonkiel at indiana.edu> 12/19/2012 11:50 AM
>>>

Hello all,
 
I?d like to tap our collective expertise to see if I can find an answer
to the following question: What kind of standards exist for maintaining
digital evidentiary data? Is there anything like HIPAA for such data?
 
Context: a campus police department is interested in using one of our
high-capacity storage systems to store digital video files of traffic
stops, etc. We have an excellent, high-capacity, tape storage system at
IU that is used currently only for long-term research data storage.
Current restrictions on the types of content we?ll store are a) no
government classified data and b) no clinical records (copies are fine,
but no primary documents, as they don?t want the liability in the event
that the servers are down for maintenance).
 
So far, my searching has only returned information about digital
forensics?not exactly what I?m looking for.
 
Any guidance you could offer would be greatly appreciated.
 
 
Thanks!
Stacy Konkiel
E-Science Librarian
skonkiel at indiana.edu
http://scholarworks.iu.edu/data/
Indiana University Bloomington Libraries 
Wells Library E159 Bloomington, IN  47405
(812) 856-5295
 
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From oneiros at grace.nascom.nasa.gov  Wed Dec 19 13:53:05 2012
From: oneiros at grace.nascom.nasa.gov (Joe Hourcle)
Date: Wed, 19 Dec 2012 13:53:05 -0500
Subject: [Rdap] Standards for digital evidentiary data
In-Reply-To: <94D6DEA28A662B43A1AA80EF50E4F6230126E441@IU-MSSG-MBX110.ads.iu.edu>
References: <94D6DEA28A662B43A1AA80EF50E4F6230126E441@IU-MSSG-MBX110.ads.iu.edu>
Message-ID: <FD0AB644-91D7-4937-B9C2-4618D9DA08D0@grace.nascom.nasa.gov>


On Dec 19, 2012, at 11:50 AM, Konkiel, Stacy Rose wrote:

> Hello all,
> 
> I'd like to tap our collective expertise to see if I can find an answer to the following question: What kind of standards exist for maintaining digital evidentiary data? Is there anything like HIPAA for such data?
> 
> Context: a campus police department is interested in using one of our high-capacity storage systems to store digital video files of traffic stops, etc. We have an excellent, high-capacity, tape storage system at IU that is used currently only for long-term research data storage. Current restrictions on the types of content we'll store are a) no government classified data and b) no clinical records (copies are fine, but no primary documents, as they don't want the liability in the event that the servers are down for maintenance).
> 
> So far, my searching has only returned information about digital forensics-not exactly what I'm looking for.

Actually, some of the digital forensics stuff may be important, as that field often talks about chain of custody and non-repudiation, both of which would be important for what they're looking to do.

The National Institue of Justice has a (now almost 6 year old) document "Digital Evidence in the Courtroom: A Guide for Law Enforcement and Prosecutors" that might be useful:

	http://www.nij.gov/pubs-sum/211314.htm

You might also want to talk to your local IT department -- when I worked at a university, we'd regularly get requests from law enforcement and student judicial affairs asking us to maintain copies of all email for someone under investigation.  We'd also have other times when they wouldn't tell us who the user was, and we'd have to pull all of our backup tapes and lock them up so they could potentially restore someone's e-mail.  It's possible that they may have experience & procedures for dealing with digital evidence.

Most of the FERPA stuff that Mark mentioned is in regard to privacy, not standards for evidence, but if you're at a university, you may want to get an opinion from the university's legal department -- they likely don't count as 'educational records' per Section 1232g(a)(4)(b)(ii), but that is for records 'maintained by a law enforcement unit', and having the data stored at the library and *not* with the university's police department may void that exemption.

...

And you might want to look at security cameras for sale -- see if they mention any certifications that have, as that could give you a clue to standards bodies that deal with this field.

-Joe


From skonkiel at indiana.edu  Wed Dec 19 15:32:27 2012
From: skonkiel at indiana.edu (Konkiel, Stacy Rose)
Date: Wed, 19 Dec 2012 20:32:27 +0000
Subject: [Rdap] Standards for digital evidentiary data
In-Reply-To: <FD0AB644-91D7-4937-B9C2-4618D9DA08D0@grace.nascom.nasa.gov>
References: <94D6DEA28A662B43A1AA80EF50E4F6230126E441@IU-MSSG-MBX110.ads.iu.edu>
	<FD0AB644-91D7-4937-B9C2-4618D9DA08D0@grace.nascom.nasa.gov>
Message-ID: <94D6DEA28A662B43A1AA80EF50E4F623012705BD@IU-MSSG-MBX110.ads.iu.edu>

Thanks, Joe (& Mark & Ulrich)!

An important part of the issue that I left out is that these would NOT be the library's responsibility--they would be the University IT's responsibility. I've been looped in to help dig up answers re: existing restrictions. So, we're dodging a bullet there in some ways.

I appreciate the help and perspective of all who have shared!


Best,
Stacy

Stacy Konkiel
E-Science Librarian
skonkiel at indiana.edu
http://scholarworks.iu.edu/data/
Indiana University Bloomington Libraries 
Wells Library E159 Bloomington, IN? 47405
(812) 856-5295

-----Original Message-----
From: rdap-bounces at asis.org [mailto:rdap-bounces at asis.org] On Behalf Of Joe Hourcle
Sent: Wednesday, December 19, 2012 1:53 PM
To: Research Data, Access and Preservation
Subject: Re: [Rdap] Standards for digital evidentiary data


On Dec 19, 2012, at 11:50 AM, Konkiel, Stacy Rose wrote:

> Hello all,
> 
> I'd like to tap our collective expertise to see if I can find an answer to the following question: What kind of standards exist for maintaining digital evidentiary data? Is there anything like HIPAA for such data?
> 
> Context: a campus police department is interested in using one of our high-capacity storage systems to store digital video files of traffic stops, etc. We have an excellent, high-capacity, tape storage system at IU that is used currently only for long-term research data storage. Current restrictions on the types of content we'll store are a) no government classified data and b) no clinical records (copies are fine, but no primary documents, as they don't want the liability in the event that the servers are down for maintenance).
> 
> So far, my searching has only returned information about digital forensics-not exactly what I'm looking for.

Actually, some of the digital forensics stuff may be important, as that field often talks about chain of custody and non-repudiation, both of which would be important for what they're looking to do.

The National Institue of Justice has a (now almost 6 year old) document "Digital Evidence in the Courtroom: A Guide for Law Enforcement and Prosecutors" that might be useful:

	http://www.nij.gov/pubs-sum/211314.htm

You might also want to talk to your local IT department -- when I worked at a university, we'd regularly get requests from law enforcement and student judicial affairs asking us to maintain copies of all email for someone under investigation.  We'd also have other times when they wouldn't tell us who the user was, and we'd have to pull all of our backup tapes and lock them up so they could potentially restore someone's e-mail.  It's possible that they may have experience & procedures for dealing with digital evidence.

Most of the FERPA stuff that Mark mentioned is in regard to privacy, not standards for evidence, but if you're at a university, you may want to get an opinion from the university's legal department -- they likely don't count as 'educational records' per Section 1232g(a)(4)(b)(ii), but that is for records 'maintained by a law enforcement unit', and having the data stored at the library and *not* with the university's police department may void that exemption.

...

And you might want to look at security cameras for sale -- see if they mention any certifications that have, as that could give you a clue to standards bodies that deal with this field.

-Joe
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