[Rdap] saving server space in institutional repositories

[Daureen Nesdill]

Hi Joe

Thanks for your comments.

Below in green



-----Original Message-----
From: Joe Hourcle [mailto:oneiros at grace.nascom.nasa.gov]
Sent: Tuesday, September 05, 2017 4:48 PM
To: Research Data, Access and Preservation <rdap at asist.org>
Cc: Daureen Nesdill <daureen.nesdill at utah.edu>
Subject: Re: [Rdap] saving server space in institutional repositories







On Tue, 5 Sep 2017, Daureen Nesdill wrote:



> Hi

> In 2014 the Data Act was passed https://www.usaspending.gov/Pages/data-act.aspx to increase transparency and accountability in government. As a result states and cities have been developing  portals to their open data. Utah is one of those states : https://utah.gov/digital/  https://opendata.utah.gov/.  They are looking for any data related to the state. Guess what? There is a lot of research at the U of Utah related to the state - health, environment, disaster relief and recovery, fire, land use, water quality, etc.

>

> If all the data related to research about the state is hosted on state servers at state expense, then the library does not have to host it and save server space and save $$$$.

>

> Anyone else working with their state IT?



Before you shift everything to them, you should check to see who is considered responsible for the data if it was generated as part of a grant.  If it's the university, you'd probably want to keep a dark copy, just in case the state archives loses it.

It is not the state archive but the IT department in the governor's office. We actually have nothing in our repository - it is still in beta.

And yes we are looking into :

The UU owns the data so will the UU allow researchers to give it away to the state? (faculty senate?)

Data generated from research performed on this campus must stay on campus. So we give a second copy to the State and do not save $$$

Do we need to get legal involved and draw up an agreement with the state?

Contractual agreements with funders may indicate an entity other than the UU owns the data.



And I admit that it's been a while since I talked to anyone from the National Archive, but when they had the second release of 'data.gov', I was chatting with someone from there, and I remember that the amount of digital data that they were dealing with was orders of magnitude less than what our group did.  (and that's not even all of NASA).  I wouldn't be surprised if the same was true for state archives.



23,000 datasets, but that's not the point. The state wants to grow their open data repository.



-Joe



Daureen
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