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<title>JISC Keeping Research Data Safe 2 Final Report</title>
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<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>FYI, Dick Hill<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
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<p><font size=2 color=navy face="Times New Roman"><span style='font-size:10.0pt;
color:navy'>_____<br>
Richard B. Hill<br>
Executive Director<br>
American Society for Information Science and Technology<br>
<st1:Street w:st="on"><st1:address w:st="on">1320 Fenwick Lane, Suite 510</st1:address></st1:Street><br>
<st1:place w:st="on"><st1:City w:st="on">Silver Spring</st1:City>, <st1:State
w:st="on">MD</st1:State> <st1:PostalCode w:st="on">20910</st1:PostalCode></st1:place><br>
Fax: (301) 495-0810<br>
Voice: (301) 495-0900 </span></font><o:p></o:p></p>
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<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>From:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'> CNI-ANNOUNCE --
News from the Coalition [mailto:CNI-ANNOUNCE@cni.org] <b><span
style='font-weight:bold'>On Behalf Of </span></b>Clifford Lynch<br>
<b><span style='font-weight:bold'>Sent:</span></b> Monday, May 17, 2010 12:26
PM<br>
<b><span style='font-weight:bold'>To:</span></b> CNI-ANNOUNCE -- News from the
Coalition<br>
<b><span style='font-weight:bold'>Subject:</span></b> [CNI-ANNOUNCE] JISC
Keeping Research Data Safe 2 Final Report</span></font><o:p></o:p></p>
</div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
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<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>JISC has just released the final report of a major study of the costs
of preserving research data. The details are below.<o:p></o:p></span></font></p>
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<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
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<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>Clifford Lynch<o:p></o:p></span></font></p>
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<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>Director, CNI<o:p></o:p></span></font></p>
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<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>-------------------------<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
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<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>JISC is pleased to announce that the <a
href="http://www.jisc.ac.uk/publications/reports/2010/keepingresearchdatasafe2.aspx#downloads">final
report for Keeping Research Data Safe 2 (KRDS2)</a> is now available from the
JISC website. This KRDS2 study report presents the results of a survey of
available cost information, validation and further development of the KRDS
activity cost model, and a new taxonomy to help assess benefits alongside
costs. The KRDS2 study was conducted by Charles Beagrie Ltd. and associates.<o:p></o:p></span></font></p>
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<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
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<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>KRDS2 has delivered the following:<o:p></o:p></span></font></p>
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<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
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<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>· A survey of cost
information for digital preservation, collating and making available 13 survey
responses for different cost datasets;<o:p></o:p></span></font></p>
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<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
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<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>· The KRDS activity
model has been reviewed and its presentation and usability enhanced;<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
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<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>· Cost information for
four organisations (the Archaeology Data Service; National Digital Archive of
Datasets; UK Data Archive; and University of Oxford) has been analysed in depth
and presented in case studies;<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
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<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>· A benefits framework
has been produced and illustrated with two benefit case studies from the
National Crystallography Service at <st1:PlaceName w:st="on">Southampton</st1:PlaceName>
<st1:PlaceType w:st="on">University</st1:PlaceType> and the UK Data Archive at
the <st1:place w:st="on"><st1:PlaceType w:st="on">University</st1:PlaceType> of
<st1:PlaceName w:st="on">Essex</st1:PlaceName></st1:place>.<o:p></o:p></span></font></p>
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<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
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<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>One of the key findings on the long-term costs of digital preservation
for research data was that the cost of archiving activities (archival storage
and preservation planning and actions) is consistently a very small proportion
of the overall costs and significantly lower than the costs of
acquisition/ingest or access activities for all the case studies in KRDS2. As
an example the respective activity staff costs for the Archaeology Data Service
are Access (c.31%), Outreach/Acquisition/Ingest (c.55%), Archiving (c.15%).This
confirms and supports a preliminary finding in KRDS1.<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>Full URL:<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><a
href="http://www.jisc.ac.uk/publications/reports/2010/keepingresearchdatasafe2.aspx#downloads">http://www.jisc.ac.uk/publications/reports/2010/keepingresearchdatasafe2.aspx#downloads</a><o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
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<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>A range of supplementary materials in support of this report have also
been made available on the <a href="http://www.beagrie.com/jisc.php">KRDS
project website</a>. This includes the ULCC Excel Cost Spreadsheet for the NDAD
service together with a Guide to Interpreting and Using the NDAD Cost
Spreadsheet. The NDAD Cost Spreadsheet has previously been used as an exercise
in digital preservation training events and may be particularly useful in
training covering digital preservation costs. The accompanying Guide provides
guidance to those wishing to understand and experiment with the spreadsheet.<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>Neil Grindley<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>Programme Manager<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>Digital Preservation & Records Management<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>1st Floor Brettenham House (South)<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><st1:Street w:st="on"><st1:address w:st="on"><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>5 Lancaster Place</span></font></st1:address></st1:Street><o:p></o:p></p>
</div>
<div>
<p class=MsoNormal><st1:City w:st="on"><st1:place w:st="on"><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>London</span></font></st1:place></st1:City><o:p></o:p></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>WC2E 7EN<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>tel: 0203 006 6059<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>email: n.grindley@jisc.ac.uk<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
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