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<p class="MsoNormal"><span style="color:#1F497D">I personally had a lot of trouble with box sync and ended up with multiple copies of one file with multiple names. That is why I switched to box drive.
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<p class="MsoNormal"><span style="color:#1F497D">I priced the NAS and agree they are expensive ($400-2000). But if I understand correctly, I can set up a backup to two places automatically.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> rdap-bounces@kunverj.com <rdap-bounces@kunverj.com>
<b>On Behalf Of </b>O'Donnell, Megan N [LIB]<br>
<b>Sent:</b> Monday, July 15, 2019 12:51 PM<br>
<b>To:</b> Research Data Access and Preservation <rdap@kunverj.com><br>
<b>Subject:</b> Re: [Rdap] back-ups for Cloud storage<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">This is a frightening specter that I’m now afraid my own campus will repeat in the future.
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I use <a href="https://community.box.com/t5/Box-Drive/ct-p/BoxDrive">
Box Drive</a> (a replacement for Box Sync) which means I have local copies of my files on my computer as well as in Box. In theory I should be able to go off-line, remove Box Drive, and keep the local files. For those that cannot afford a NAS this might be
the easiest way to get copies downloaded. It will probably mean keeping machines on for a night (or days) while the sync finishes. The main advantage is that it’s automated – I’d test it first though.
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">-Megan<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif">Megan O’Donnell</span><span style="font-size:10.0pt"><br>
</span><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif">Data Services Librarian<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif">Iowa State University Library<br>
</span><a href="mailto:mno@iastate.edu"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif">mno@iastate.edu</span></a><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif"> (515) 294-1670<br>
Personal pronouns: she/her<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> <a href="mailto:rdap-bounces@kunverj.com">rdap-bounces@kunverj.com</a> <<a href="mailto:rdap-bounces@kunverj.com">rdap-bounces@kunverj.com</a>>
<b>On Behalf Of </b>Morrell, Thomas E. (Tom)<br>
<b>Sent:</b> Monday, July 15, 2019 11:32 AM<br>
<b>To:</b> Research Data Access and Preservation <<a href="mailto:rdap@kunverj.com">rdap@kunverj.com</a>><br>
<b>Subject:</b> Re: [Rdap] back-ups for Cloud storage<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear Amy, <o:p></o:p></p>
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<p class="MsoNormal">We typically recommend researchers purchase a Network Attached Storage (NAS) device that is large enough so they can store their data locally. Relying just on a single cloud storage provider, particularly during a transition between service
providers, is a bit more risk that I’d take for most research data. This storage workflow (under Data Storage Hardware and Services at <a href="https://www.library.caltech.edu/services/research-data-support">https://www.library.caltech.edu/services/research-data-support</a>) includes
<a href="http://Box.com">Box.com</a> instructions at the end as a way to back up the NAS. But for your case with existing files on Box, the sync direction should be “Download” or “Bidirectional” instead. Then the NAS will chug through and download all the
files on Box to the NAS. This is effectively the same as using the “Box Sync” application on a desktop machine, but because the NAS is a separate device it can download the files continually without impacting anything else the researcher is working on. You
can also automatically upload files from the NAS to One Drive.<o:p></o:p></p>
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<p class="MsoNormal">Let me know of you have any questions or come up with improvements to the workflow,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="background:white"><b><span style="font-size:12.0pt;color:black">Tom Morrell</span></b><span style="font-size:9.0pt;color:#6D6E6D"> </span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#6D6E6D">| Research Data
Specialist | </span><a href="https://library.caltech.edu"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#E46B2D">Caltech Library</span></a><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#6D6E6D">Mail Code 2-32, Pasadena CA 91125 | 626-395-3827 | </span><a href="https://data.caltech.edu"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#E46B2D">data.caltech.edu</span></b></a><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal">On Jul 15, 2019, at 8:50 AM, Koshoffer, Amy (koshofae) <<a href="mailto:KOSHOFAE@ucmail.uc.edu">KOSHOFAE@ucmail.uc.edu</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Dear RDAPers<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">I have a very basic question or at least I think it is, so please bear with me. <o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">We are transitioning our cloud storage from Box to One Drive. I am finding that many researchers are working only in the cloud and do not have local copies on their machines. So they only have the one copy, and what back-up Box provides
which is not always reliable. Also our IT department is not really encourage people to make back-ups, as they believe this transition will go smoothly. I asked our Box support contact, and he asked me why I would even want to know this. <o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">The workflow to back-up from a PC to the cloud and an external hard drive is more straight forward, and backing up cloud storage is the more tricky part. And we do not have a service like Globus to be able to send large amounts of data. <o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">What I think to recommend is to take it in chunks. Through the browser, Box only allows for a max of 15 GB per download. If they set up Box Drive they can copy over more, but it will take a substantial amount of time. This is a slow
and labor intensive way to do this. Also I am not a coder.<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">So I am looking for detailed workflows for back-up from cloud to external drive/PC that is efficient and will help these researchers protect their data. If you have one, can you share it with me?<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"open sans"">Cheers,</span><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"open sans"">Amy Koshoffer (she/her)</span></b><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"open sans"">Assistant Director of Research & Data Services | UC Libraries</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"open sans""><image001.gif>ORCID<span class="apple-converted-space"> </span></span><a href="http://orcid.org/0000-0001-8130-103X"><span style="font-size:10.0pt;font-family:"open sans";color:#0563C1">0000-0001-8130-103X</span></a><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"open sans""> </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"open sans"">Email: <span class="apple-converted-space"> </span></span><a href="mailto:amy.koshoffer@uc.edu"><span style="font-size:10.0pt;font-family:"open sans";color:#0563C1">amy.koshoffer@uc.edu</span></a><span style="font-size:10.0pt;font-family:"open sans"">
(preferred)</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"open sans"">Tel: (513) 556-1310</span><o:p></o:p></p>
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<p class="MsoNormal"><a href="https://libraries.uc.edu/research/research-data-services.html"><b><span style="font-size:10.0pt;font-family:"open sans";color:#0563C1">Researcher Services</span></b></a><span class="apple-converted-space"><b><span style="font-size:10.0pt;font-family:"open sans""> </span></b></span><b><span style="font-size:10.0pt;font-family:"open sans"">(Data,
GIS, Informatics)</span></b><o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif">_______________________________________________<br>
RDAP mailing list<br>
</span><a href="mailto:RDAP@mail.kunverj.com"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#954F72">RDAP@mail.kunverj.com</span></a><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif"><br>
</span><a href="http://mail.kunverj.com/mailman/listinfo/rdap"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#954F72">http://mail.kunverj.com/mailman/listinfo/rdap</span></a><o:p></o:p></p>
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