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<p class="MsoNormal"><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:"Times New Roman"">This is a frightening specter that I’m now afraid my own campus will repeat in the future.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:"Times New Roman""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:"Times New Roman"">I use
<a href="https://community.box.com/t5/Box-Drive/ct-p/BoxDrive">Box Drive</a> (a replacement for Box Sync) which means I have local copies of my files on my computer as well as in Box. In theory I should be able to go off-line, remove Box Drive, and keep the
local files. For those that cannot afford a NAS this might be the easiest way to get copies downloaded. It will probably mean keeping machines on for a night (or days) while the sync finishes. The main advantage is that it’s automated – I’d test it first though.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:"Times New Roman""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:"Times New Roman"">-Megan<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:"Times New Roman""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif;mso-fareast-font-family:"Times New Roman";mso-no-proof:yes">Megan O’Donnell</span><span style="font-size:10.0pt;mso-ascii-font-family:Calibri;mso-fareast-font-family:"Times New Roman";mso-hansi-font-family:Calibri;mso-bidi-font-family:"Times New Roman";mso-no-proof:yes"><br>
</span><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif;mso-fareast-font-family:"Times New Roman";mso-no-proof:yes">Data Services Librarian<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif;mso-fareast-font-family:"Times New Roman";mso-no-proof:yes">Iowa State University Library<br>
<a href="mailto:mno@iastate.edu">mno@iastate.edu</a> (515) 294-1670<br>
Personal pronouns: she/her<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:"Times New Roman""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:"Times New Roman""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:"Times New Roman""><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="mso-fareast-font-family:"Times New Roman"">From:</span></b><span style="mso-fareast-font-family:"Times New Roman""> rdap-bounces@kunverj.com <rdap-bounces@kunverj.com>
<b>On Behalf Of </b>Morrell, Thomas E. (Tom)<br>
<b>Sent:</b> Monday, July 15, 2019 11:32 AM<br>
<b>To:</b> Research Data Access and Preservation <rdap@kunverj.com><br>
<b>Subject:</b> Re: [Rdap] back-ups for Cloud storage<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman"">Dear Amy,
<o:p></o:p></span></p>
<div>
<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman""><o:p> </o:p></span></p>
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<div>
<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman"">We typically recommend researchers purchase a Network Attached Storage (NAS) device that is large enough so they can store their data locally. Relying just on a single cloud storage
provider, particularly during a transition between service providers, is a bit more risk that I’d take for most research data. This storage workflow (under Data Storage Hardware and Services at <a href="https://www.library.caltech.edu/services/research-data-support">https://www.library.caltech.edu/services/research-data-support</a>) includes
<a href="http://Box.com">Box.com</a> instructions at the end as a way to back up the NAS. But for your case with existing files on Box, the sync direction should be “Download” or “Bidirectional” instead. Then the NAS will chug through and download all the
files on Box to the NAS. This is effectively the same as using the “Box Sync” application on a desktop machine, but because the NAS is a separate device it can download the files continually without impacting anything else the researcher is working on. You
can also automatically upload files from the NAS to One Drive.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman""><o:p> </o:p></span></p>
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<div>
<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman"">Let me know of you have any questions or come up with improvements to the workflow,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman""><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><b><span style="font-size:12.0pt;mso-fareast-font-family:"Times New Roman";color:black">Tom Morrell</span></b><span style="font-size:9.0pt;mso-fareast-font-family:"Times New Roman";color:#6D6E6D"> </span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-fareast-font-family:"Times New Roman";color:#6D6E6D">|
Research Data Specialist | </span><span style="mso-fareast-font-family:"Times New Roman";color:black"><a href="https://library.caltech.edu"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#E46B2D">Caltech Library</span></a><o:p></o:p></span></p>
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<div>
<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;mso-fareast-font-family:"Times New Roman";color:#6D6E6D">Mail Code 2-32, Pasadena CA 91125 | 626-395-3827 | </span><span style="font-family:"Arial",sans-serif;mso-fareast-font-family:"Times New Roman";color:black"><a href="https://data.caltech.edu"><b><span style="font-size:10.0pt;color:#E46B2D">data.caltech.edu</span></b></a></span><span style="mso-fareast-font-family:"Times New Roman";color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman"">On Jul 15, 2019, at 8:50 AM, Koshoffer, Amy (koshofae) <<a href="mailto:KOSHOFAE@ucmail.uc.edu">KOSHOFAE@ucmail.uc.edu</a>> wrote:<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman""><o:p> </o:p></span></p>
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<div>
<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman"">Dear RDAPers<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman""> <o:p></o:p></span></p>
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<div>
<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman"">I have a very basic question or at least I think it is, so please bear with me. <o:p></o:p></span></p>
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<div>
<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman"">We are transitioning our cloud storage from Box to One Drive. I am finding that many researchers are working only in the cloud and do not have local copies on their machines. So
they only have the one copy, and what back-up Box provides which is not always reliable. Also our IT department is not really encourage people to make back-ups, as they believe this transition will go smoothly. I asked our Box support contact, and he asked
me why I would even want to know this. <o:p></o:p></span></p>
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<div>
<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman""> <o:p></o:p></span></p>
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<div>
<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman"">The workflow to back-up from a PC to the cloud and an external hard drive is more straight forward, and backing up cloud storage is the more tricky part. And we do not have a service
like Globus to be able to send large amounts of data. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman"">What I think to recommend is to take it in chunks. Through the browser, Box only allows for a max of 15 GB per download. If they set up Box Drive they can copy over more, but it
will take a substantial amount of time. This is a slow and labor intensive way to do this. Also I am not a coder.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman"">So I am looking for detailed workflows for back-up from cloud to external drive/PC that is efficient and will help these researchers protect their data. If you have one, can you share
it with me?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Open Sans",sans-serif;mso-fareast-font-family:"Times New Roman"">Cheers,</span><span style="mso-fareast-font-family:"Times New Roman""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Open Sans",sans-serif;mso-fareast-font-family:"Times New Roman"">Amy Koshoffer (she/her)</span></b><span style="mso-fareast-font-family:"Times New Roman""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Open Sans",sans-serif;mso-fareast-font-family:"Times New Roman"">Assistant Director of Research & Data Services | UC Libraries</span><span style="mso-fareast-font-family:"Times New Roman""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Open Sans",sans-serif;mso-fareast-font-family:"Times New Roman""><image001.gif>ORCID<span class="apple-converted-space"> </span><a href="http://orcid.org/0000-0001-8130-103X"><span style="color:#0563C1">0000-0001-8130-103X</span></a></span><span style="mso-fareast-font-family:"Times New Roman""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Open Sans",sans-serif;mso-fareast-font-family:"Times New Roman""> </span><span style="mso-fareast-font-family:"Times New Roman""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Open Sans",sans-serif;mso-fareast-font-family:"Times New Roman"">Email: <span class="apple-converted-space"> </span><a href="mailto:amy.koshoffer@uc.edu"><span style="color:#0563C1">amy.koshoffer@uc.edu</span></a>
(preferred)</span><span style="mso-fareast-font-family:"Times New Roman""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Open Sans",sans-serif;mso-fareast-font-family:"Times New Roman"">Tel: (513) 556-1310</span><span style="mso-fareast-font-family:"Times New Roman""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Open Sans",sans-serif;mso-fareast-font-family:"Times New Roman""><a href="https://libraries.uc.edu/research/research-data-services.html"><span style="color:#0563C1">Researcher Services</span></a><span class="apple-converted-space"> </span>(Data,
GIS, Informatics)</span></b><span style="mso-fareast-font-family:"Times New Roman""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;mso-fareast-font-family:"Times New Roman"">_______________________________________________<br>
RDAP mailing list<br>
</span><span style="mso-fareast-font-family:"Times New Roman""><a href="mailto:RDAP@mail.kunverj.com"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#954F72">RDAP@mail.kunverj.com</span></a></span><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;mso-fareast-font-family:"Times New Roman""><br>
</span><span style="mso-fareast-font-family:"Times New Roman""><a href="http://mail.kunverj.com/mailman/listinfo/rdap"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#954F72">http://mail.kunverj.com/mailman/listinfo/rdap</span></a><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-fareast-font-family:"Times New Roman""><o:p> </o:p></span></p>
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