[Rdap] CALL: Host the Annual International Open Repositories Conference in 2015

[Carol Minton Morris]

*--sent on behalf of the Open Repositories Conference Steering Committee--*
*
*
*Call for Proposals to Host the Annual Open Repositories Conference, 2015*
*Read it online: http://bit.ly/13AuTJq*

The Open Repositories Steering Committee seeks proposals from candidate
host organizations for the 2015 Open Repositories Annual Conference.
Proposals from all geographic areas will be given consideration.

*Important Dates*

The Open Repositories Steering Committee is accepting proposals to host the
OR2015 conference until September 30, 2013. Initial expressions of interest
or questions about OR2015 are encouraged and should be received by August
22, 2013.

Candidate institutions must have the ability to host a four-day conference
of approximately 350-500 attendees (OR2012 held in Edinburgh, UK drew
approximately 450 attendees). This includes appropriate access to
conference facilities, lodging, and transportation, as well as the ability
to manage a range of supporting services (food services, internet services,
and conference social events; conference web site; management of
registration and online payments; etc.). The candidate institutions and
their local arrangements committee must have the means to support the costs
of producing the conference through attendee registration and independent
fundraising. The OR Steering Committee can provide further information on
costs and fund-raising associated with recent conferences, or a sample
proposal, to sites that have a potential interest in hosting the conference.

*Proposal Guidelines*

Organisations interested in proposing to organize a future OR conference
should follow the steps listed below:

1. The target dates for initial enquiries and proposals specified above
should be observed. Please direct enquiries and proposals to OR Steering
Committee Chair Carol Minton Morris <cmmorris at duraspace.org>. Preliminary
enquiries to review requirements of proposals are welcomed. Decisions on
proposals can be expected within approximately 6-8 weeks of the submission
deadline.

2. Proposals should include: identification of venue and facilities;
proposed management framework (local arrangements committee), a preliminary
budget and discussion of financial arrangements; a brief summary of the
proposed conference structure. It will be useful to identify the host
institution's engagement with the technologies and substantive themes
relevant to open repositories. Suggestions for potential conference themes,
presentation formats, and so forth are welcomed. However, please note that
the conference program will ultimately be determined by a Program Committee
(which will include representation from the local host), therefore the
focus of proposals should be on the suitability of the site and ability of
the host institution to manage a conference that typically includes diverse
presentation formats, workshops and collaborative activities.

Proposals should include proposed specific dates for the event, and note
the scheduling of any other potentially conflicting meetings within several
months before or after the proposed meeting date. Further, written
commitments of financial support from sponsoring institutions, if any,
should be submitted in the proposal.

3. The OR Steering Committee will review proposals and may seek advice from
additional reviewers. If the evaluation is positive, the Steering Committee
will tentatively accept the proposal and the proposer will be asked to
prepare and submit a detailed budget to the Steering Committee.

*About Open Repositories*

Since 2006 Open Repositories has hosted an annual conference that brings
together users and developers of open digital repository platforms. For
further information about Open Repositories and links to past conference
sites, please visit the OR home page: http://sites.tdl.org/openrepositories/
.

Subscribe to announcements about Open Repositories conferences by joining
the OR Google Group:http://groups.google.com/group/open-repositories.

Please feel free to reflect this call for proposals out through your
communities.

Thank you!

-- 
Carol Minton Morris
DuraSpace
Director of Marketing and Communications
cmmorris at DuraSpace.org
Skype: carolmintonmorris
607 592-3135
Twitter at DuraSpace <http://twitter.com/duraspace>
Twitter at DuraCloud <http://twitter.com/duracloud>
http://DuraSpace.org
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