[Rdap] Research Data Deposit Agreement Language

[Michael J. Giarlo]

Aletia,

Here's the deposit agreement for Penn State's ScholarSphere:

     https://scholarsphere.psu.edu/agreement

A few specific notes:

 * We did vet this with the University's legal department, and it passed muster.  
 * We subdivided the agreement by visibility level, to make sure we made different promises depending on the access controls of the deposit (which may be altered at any time by the depositor).
 * It's entirely up to the depositor to determine if they are authorized to make a deposit -- we do not have, and do not anticipate having, the capacity to "police" content, and in practice it seemed like just about every web-based University service on campus functions in exactly this way for reasons of scale.  That said, we are happy to consult with a potential depositor beforehand to think that through, and we provide something like a "takedown" policy in the event of e.g. an IP dispute.  ScholarSphere policies live here: https://scholarsphere.psu.edu/about  

-Mike



----- Original Message -----
> From: "Aletia Morgan" <aletia.morgan at rutgers.edu>
> To: Rdap at mail.asis.org
> Sent: Friday, March 15, 2013 4:04:58 PM
> Subject: [Rdap] Research Data Deposit Agreement Language
> 
> 
> 
> 
> 
> Greetings and Happy Friday –
> 
> 
> 
> I know I’ll be seeing a number of you next month at the RDAP Summit,
> but I have a question for which I hope some of you have insight.
> 
> 
> 
> We are seeking to establish a “standard” deposit agreement to be
> executed with Rutgers (i.e., internal) researchers who are working
> with us to deposit data in our RUcore institutional repository. So
> far, during the initial development of the repository, the process
> has been quite informal – we’ve been happy to have faculty be
> interested in working with us!
> 
> 
> 
> Now as we are approaching more of a formal service model, the
> question has come up about verifying our legal/copyright rights to
> deposit and share the research data from faculty.
> 
> 
> 
> At the request of our copyright librarian, I am attempting to collect
> a sample of the agreements that others have developed, to get a
> sense of the level of detail requested by others blazing this path.
> We are trying to determine how much we should rely on the researcher
> to affirm that “all is legitimate” or whether we ought to be doing
> our own investigation or validation of the ownership claims for the
> data. While we are initially concerned about Rutgers faculty, the
> issue of grant-funded projects encompassing researchers from other
> institutions will be an issue as well. (Note that we’re not
> considering privacy/IRB issues with this question.)
> 
> 
> 
> If you have an agreement that you are comfortable with, I’d
> appreciate being able to take a look, whether in a document or a web
> page.
> 
> 
> 
> Please feel free to respond to me directly – if there’s interest, I
> could collect and report back either on the list or at the RDAP
> meeting.
> 
> 
> 
> Thanks in advance,
> 
> 
> 
> Aletia
> 
> 
> 
> 
> 
> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
> Aletia Morgan
> Research Data Manager
> Rutgers University
> 114 Alexander Library - 169 College Avenue
> New Brunswick, New Jersey 08901
> 
> aletia.morgan at rutgers.edu
> 848-932-6099
> 
> 
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