[Rdap] Electronic Lab Notebooks

[Katherine McNeill]

We are very interested in this as well.  Here we (the Libraries) are just now embarking on a partnership with our IT department who have decided to try out an institutional license and accompanying support model.  One issue goal that has come up is to compile recommendations on good practice for using the software and we were planning on reaching out to other universities.

All that is to say that we're not in a position at the moment to give any advice but will be keen on exchanging such information going forward.

Sincerely,
Katherine McNeill
___________________________________
Katherine McNeill<http://libguides.mit.edu/profiles/mcneillh>
Program Head, Data Management Services
Massachusetts Institute of Technology
mcneillh at mit.edu<mailto:mcneillh at mit.edu> | 617-253-0787

From: Rdap [mailto:rdap-bounces at asis.org] On Behalf Of Daureen Nesdill
Sent: Thursday, July 23, 2015 12:02 PM
To: Research Data, Access and Preservation
Subject: Re: [Rdap] Electronic Lab Notebooks

I have about 7 labs using (setting up to use) LabArchives. The purpose of this little experiment is to determine any issues that need to be addressed before a site license is considered - and your question has already come up. By late spring 2016, I expect to have at least a draft version of best practices based on the issues that have come up.

Don't forget notebooks created within LabArchives can be organized by projects, grants, people, instruments, etc.

One of my research groups was concerned about all the notebooks taking up too much server space. We have discussed that at the end of a research project (how this group is being organized), each notebook can be downloaded and archived elsewhere (we now have BOX). This includes all the deletions that are never deleted. We also discussed that some of the past research projects will need to be referred to  - research builds on research - and they would have to take that into account. I've mentioned to LabArchives that researchers should be able to totally delete deletions at the end of the project and maintain the notebook within the system. This will open up server space. Intuition tells me this would not be an easy fix.

Please, let us know what you end up doing
Daureen

Daureen Nesdill, MS, MLIS
Research Data Management Librarian
The Faculty Center @ the J. W. Marriott Library
University of Utah
801-585-5975
daureen.nesdill at utah.edu<mailto:daureen.nesdill at utah.edu>
ORCID http://orcid.org/0000-0003-0126-5038




From: Rdap [mailto:rdap-bounces at asis.org] On Behalf Of Fitzgerald, Jennifer
Sent: Thursday, July 23, 2015 9:01 AM
To: rdap at mail.asis.org<mailto:rdap at mail.asis.org>
Subject: [Rdap] Electronic Lab Notebooks

Hello RDAP Members:

I know some of you, but certainly not all of you, are at institutions that have adopted an electronic laboratory notebook.  This year has been a transitional year for the Lab Archives ELN at the Noble Foundation.  At this point, less than 200 total employees will be using the ELN.  (Our total employee body hovers right below 400.)

To anyone who can assist, I am curious as to what the guidelines are at your institutions regarding when it is time to create a new notebook.  We currently have a committee in place that discusses data management matters and they would be interested to know what others are doing, as well.  Most of the users have their own notebooks that their respective principal investigator maintains ownership of.   Obviously, more can be included with the ELN versus a traditional paper notebook.  It seems that over time, even an ELN would get overloaded with information.  Since our use is still somewhat in its infancy, I'm curious as to what others are doing.

Thank you.

Jennifer Fitzgerald
Data Curator, Library
________________________________
The Samuel Roberts Noble Foundation
2510 Sam Noble Parkway
Ardmore, OK 73401
Telephone 580.224.6268 | Fax 580.224.6265
www.noble.org<http://www.noble.org/>

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