[Rdap] CALL for Expressions of Interest in hosting Open Repositories Conf, 2018, 2019

[Carol Minton Morris]

*From William Nixon and Elin Stangeland for the Open Repositories Steering
Committee*

Read it online: bit.ly/2ahQXYY


*Call for Expressions of Interest (EoIs) for OR18 and OR19*

The Open Repositories Steering Committee seeks Expressions of Interest
(EoI) from candidate host organizations for the 2018 and 2019 Open
Repositories Annual Conference series. The call is issued for two years
this time to enable better planning ahead of the conferences and to secure
a good geographical distribution over time. Proposals from all geographic
areas will be given consideration.

*Important dates*
The Open Repositories Steering Committee is accepting Expressions of
Interest (EoI) to host the OR2018 and 2019 conferences until September
23rd, 2016. Shortlisted sites will be notified by the end of October 2016.

*Background*
Candidate institutions must have the ability to host at least a four-day
conference of approximately 300-500 attendees (OR2016 held in Dublin,
Ireland drew more than 450 people). This includes appropriate access to
conference facilities, lodging, and transportation, as well as the ability
to manage a range of supporting services (food services, internet services,
and conference social events; conference web site; management of
registration and online payments; etc.). The candidate institutions and
their local arrangements committee must have the means to support the costs
of producing the conference through attendee registration and independent
fundraising. Fuller guidance is provided in the Open Repositories
Conference Handbook:
https://wiki.duraspace.org/display/or11/Open+Repositories+Conference+Handbook
on
the Open Repositories wiki:
https://wiki.duraspace.org/display/or11/OR+Steering+Committee+Home.

*Expressions of Interest Guidelines*
Organisations interested in proposing to host either the OR2018 or OR2019
conference should follow the steps listed below:

1.Expressions of Interest (EoIs) must be received by September 23rd, 2016.
Please direct these EoIs and any enquiries to OR Steering Committee Chair
William Nixon <william.nixon at glasgow.ac.uk>.
2. As noted above, the Open Repositories wiki has a set of pages at Open
Repositories Conference Handbook which offer guidelines for organising an
Open Repositories conference.  Candidate institutions should pay particular
attention to the pages listed at "Preparing a bid" before submitting an EoI.
3. The EoI should be fairly brief (1-2 pages, or email length), and must
include:
        a. the name of the institution (or institutions in the case of a
joint bid)
        b. an email address as a first point of contact
        c. the proposed location for the conference venue with a brief
paragraph describing the local amenities that would be available to
delegates, including its proximity to a reasonably well-served airport
        d. Preferred year, if applicable
4. The OR Steering Committee will review proposals and may seek advice from
additional reviewers.  Following the review, one or more institutions will
be invited to submit a detailed proposal.
5. Invitations to submit a detailed proposal will be issued by the end of
October 2016; institutions whose interest will not be taken up will also be
notified at that time.  The invitations sent out will provide a timeline
for submitting a formal proposal and details of additional information
available to the shortlisted sites for help in the preparation of their
bid.  The OR Steering Committee will be happy to answer specific queries
whilst proposals are being prepared.

*About Open Repositories*
Since 2006 Open Repositories has hosted an annual conference that brings
together users and developers of open digital repository platforms. For
further information about Open Repositories and links to past conference
sites, please visit the OR home page: http://sites.tdl.org/openrepositories/
.

Subscribe to announcements about Open Repositories conferences by joining
the OR Google Group: http://groups.google.com/group/open-repositories.

Please feel free to reflect this call for Expressions of Interest out
through your communities.

Thank you!
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