[Rdap] Final reminder - Call for Expressions of Interest in hosting the annual Open Repositories Conference 2020

[Carol Minton Morris]

*From Elin Stangeland and Sarah Shreeves on behalf of the Open Repositories
Steering Committee*

The Open Repositories Steering Committee seeks Expressions of Interest
(EoI) from candidate host organizations for the 2020 Open Repositories
Annual Conference series. Proposals from all geographic areas will be given
consideration.

Link to online version: http://www.openrepositories.org/2017/11/30/calleoi/

*Important dates*

The Open Repositories Steering Committee is accepting Expressions of
Interest (EoI) to host the OR2020 conferences until February 28th, 2018.
Shortlisted sites will be notified by the end of March 2018 and invited to
submit a full proposal.

*Background*

Candidate institutions must have the ability to host at least a four-day
conference with up to 500 attendees (OR2016 held in Dublin, Ireland drew
about 500 people and OR2017 held in Brisbane, Australia drew around 330).
This includes appropriate access to conference facilities, lodging, and
transportation, as well as the ability to manage a range of supporting
services (food services, internet services, and conference social events;
conference web site; management of registration and online payments; etc.).
The candidate institutions and their local arrangements committee must have
the means to support the costs of producing the conference through attendee
registration and independent fundraising. Fuller guidance is provided in the
 Open Repositories Conference Handbook
<https://wiki.duraspace.org/display/or11/Open+Repositories+Conference+Handbook>
 on theOpen Repositories wiki
<https://wiki.duraspace.org/display/or11/OR+Steering+Committee+Home>.

Expressions of Interest Guidelines

Organisations interested in proposing to host either the OR2020 conference
should follow the steps listed below:

1.    Expressions of Interest (EoIs) must be received by February 28, 2018.
Please direct these EoIs and any enquiries to OR Steering Committee Chair
Elin Stangeland - elin.stangeland at ub.uio.no.

2.    As noted above, the Open Repositories wiki has a set of pages at Open
Repositories Conference Handbook which offer guidelines for organising an
Open Repositories conference.  Candidate institutions should pay particular
attention to the pages listed at "Preparing a bid" before submitting an EoI.

3.    The EoI should be fairly brief (1-2 pages, or email length), and must
include:

a.     the name of the institution (or institutions in the case of a joint
bid)

b.    an email address as a first point of contact

c.     the proposed location for the conference venue with a brief
paragraph describing the local amenities that would be available to
delegates, including its proximity to a reasonably well-served airport

1.    The OR Steering Committee will review proposals and may seek advice
from additional reviewers.  Following the review, one or more institutions
will be invited to submit a detailed proposal.

2.    Invitations to submit a detailed proposal will be issued by the end
of March 2018; institutions whose interest will not be taken up will also
be notified at that time.  The invitations sent out will provide a timeline
for submitting a formal proposal and details of additional information
available to the shortlisted sites for help in the preparation of their
bid.  The OR Steering Committee will be happy to answer specific queries
whilst proposals are being prepared.

About Open Repositories

Since 2006 Open Repositories has hosted an annual conference that brings
together users and developers of open digital repository platforms. For
further information about Open Repositories and links to past conference
sites, please visit the OR home page:http://www.openrepositories.org/

Subscribe to announcements about Open Repositories conferences by joining
the OR Google Group <http://groups.google.com/group/open-repositories>.

Please feel free to reflect this call for Expressions of Interest out
through your communities.
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