[Rdap] back-ups for Cloud storage

Mon Jul 15 14:48:52 EDT 2019

I personally had a lot of trouble with box sync and ended up with multiple copies of one file with multiple names.  That is why I switched to box drive.

I priced the NAS and agree they are expensive ($400-2000).  But if I understand correctly, I can set up a backup to two places automatically.

From: rdap-bounces at kunverj.com <rdap-bounces at kunverj.com> On Behalf Of O'Donnell, Megan N [LIB]
Sent: Monday, July 15, 2019 12:51 PM
To: Research Data Access and Preservation <rdap at kunverj.com>
Subject: Re: [Rdap] back-ups for Cloud storage

This is a frightening specter that I’m now afraid my own campus will repeat in the future.

I use Box Drive<https://community.box.com/t5/Box-Drive/ct-p/BoxDrive> (a replacement for Box Sync) which means I have local copies of my files on my computer as well as in Box. In theory I should be able to go off-line, remove Box Drive, and keep the local files. For those that cannot afford a NAS this might be the easiest way to get copies downloaded. It will probably mean keeping machines on for a night (or days) while the sync finishes. The main advantage is that it’s automated – I’d test it first though.

-Megan

Megan O’Donnell
Data Services Librarian
Iowa State University Library
mno at iastate.edu<mailto:mno at iastate.edu>   (515) 294-1670
Personal pronouns: she/her

From: rdap-bounces at kunverj.com<mailto:rdap-bounces at kunverj.com> <rdap-bounces at kunverj.com<mailto:rdap-bounces at kunverj.com>> On Behalf Of Morrell, Thomas E. (Tom)
Sent: Monday, July 15, 2019 11:32 AM
To: Research Data Access and Preservation <rdap at kunverj.com<mailto:rdap at kunverj.com>>
Subject: Re: [Rdap] back-ups for Cloud storage

Dear Amy,

We typically recommend researchers purchase a Network Attached Storage (NAS) device that is large enough so they can store their data locally.  Relying just on a single cloud storage provider, particularly during a transition between service providers, is a bit more risk that I’d take for most research data. This storage workflow (under Data Storage Hardware and Services at https://www.library.caltech.edu/services/research-data-support) includes Box.com<http://Box.com> instructions at the end as a way to back up the NAS.  But for your case with existing files on Box, the sync direction should be “Download” or “Bidirectional” instead. Then the NAS will chug through and download all the files on Box to the NAS. This is effectively the same as using the “Box Sync” application on a desktop machine, but because the NAS is a separate device it can download the files continually without impacting anything else the researcher is working on. You can also automatically upload files from the NAS to One Drive.

Let me know of you have any questions or come up with improvements to the workflow,

Tom Morrell | Research Data Specialist | Caltech Library<https://library.caltech.edu>
Mail Code 2-32, Pasadena CA 91125 | 626-395-3827 | data.caltech.edu<https://data.caltech.edu>

On Jul 15, 2019, at 8:50 AM, Koshoffer, Amy (koshofae) <KOSHOFAE at ucmail.uc.edu<mailto:KOSHOFAE at ucmail.uc.edu>> wrote:

Dear RDAPers

I have a very basic question or at least I think it is, so please bear with me.

We are transitioning our cloud storage from Box to One Drive.  I am finding that many researchers are working only in the cloud and do not have local copies on their machines.  So they only have the one copy, and what back-up Box provides which is not always reliable.  Also our IT department is not really encourage people to make back-ups, as they believe this transition will go smoothly.  I asked our Box support contact, and he asked me why I would even want to know this.

The workflow to back-up from a PC to the cloud and an external hard drive is more straight forward, and backing up cloud storage is the more tricky part.  And we do not have a service like Globus to be able to send large amounts of data.

What I think to recommend is to take it in chunks.  Through the browser, Box only allows for a max of 15 GB per download.  If they set up Box Drive they can copy over more, but it will take a substantial amount of time.  This is a slow and labor intensive way to do this.  Also I am not a coder.

So I am looking for detailed workflows for back-up from cloud to external drive/PC that is efficient and will help these researchers protect their data.  If you have one, can you share it with me?

Cheers,
Amy Koshoffer (she/her)
Assistant Director of Research & Data Services | UC Libraries
<image001.gif>ORCID 0000-0001-8130-103X<http://orcid.org/0000-0001-8130-103X>

Email:    amy.koshoffer at uc.edu<mailto:amy.koshoffer at uc.edu>  (preferred)
Tel:         (513) 556-1310
Researcher Services<https://libraries.uc.edu/research/research-data-services.html> (Data, GIS, Informatics)

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