[Rdap] Lab Notebooks and Retention/Purging?

[Daureen Nesdill]

Depends on institution policy and regulations and also if research is under federal and state regulstions.
Daureen Nesdill


Sent from my Verizon, Samsung Galaxy smartphone


-------- Original message --------
From: "Fitzgerald, Jennifer" <jmfitzgerald at noble.org>
Date: 6/28/19 1:38 PM (GMT-06:00)
To: rdap at mail.kunverj.com
Subject: [Rdap] Lab Notebooks and Retention/Purging?

Hello:

Has anyone had any experience with purging laboratory notebooks?  Some might cringe at this question, as the general rule for most seems to be to keep those items in perpetuity, however it is something that has recently surfaced as our institution reviews storage usage and updates our retention policy.

In the event that labs depart from a research organization and were involved in areas that no longer support said organization’s mission, is it worth it to continue storing untouched file shares and notebooks, especially if the likelihood of anything arising from the data such as patents, etc., is quite low?  In our case, if we proceed with such a thing, we would naturally continue to follow any outstanding obligations from funding agencies, etc.

Insight is greatly appreciated.  One thought is to contact individuals and give them the option to have their notebooks shipped to them with a purge date specified.

Thank you.

Jennifer Fitzgerald
Data Management Coordinator, Information Management
P. 580-224-6268  F. 580-224-6265
Noble Research Institute, LLC
2510 Sam Noble Parkway, Ardmore, OK 73401
www.noble.org<http://www.noble.org/>

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